Investor Relations

General Information for Investors

Communicating with the Company:

All correspondence in respect of equity shares and debentures (which have been already redeemed on 24th May 2001) held by investors in the Company be mailed to the following address:

Registrar & Share Transfer Agent :
Sharepro Services (India) Pvt. Ltd.
Unit: Deepak Nitrite Ltd.
Satam Estate, 3rd Floor
Above Bank of Baroda
Cardinal Gracious Road,
Chakala, Andheri (E)
Mumbai - 400 099

Tel. No.  022- 28215168,28329828, 67720300, 67720351/52

Fax No. 022-28375646
E-mail: sharepro@shareproservices.com
Investor Relation Centre

Sharepro Services (India) Pvt. Ltd.
Unit : Deepak Nitrite Ltd.
912, Raheja Centre
Free Press Journal Road,
Nariman Point,
Mumbai - 400 021

Tel. No. 022 66134700, 66134700

Fax No. 022-22825484
E-mail: shareproservices@shareproservices.com

if the Investors are not getting satisfactory response from the Registrar & Share Transfer Agent they may write to the Registered Office of the Company  at the following Address:

Mr Shailesh Vaidya
Deepak Nitrite Limited
9/10, Kunj Society
Alkapuri
Vadodara 390 007

Tel. No. 0265- 2351013, 2334481/2
Fax No. 0265- 2330994
E-mail: investor@deepaknitrite.com

• While asking queries or reporting any grievance, investors are advised to quote their folio Number, Certificate details etc. They should write their full address giving Pin code, Telephone Number, Fax Number and Email address, if any.
• Investors should communicate either in English/ Hindi or in Gujarati
• Important documents in connection with the above should be sent by registered post.
• Investors are advised to retain copies of documents namely; letters, transfer deeds, share certificates, postal acknowledgement (registration slip) etc. to facilitate future reference / queries.

What is the procedure for Transfer of Shares?

• While sending the shares for transfer, please ensure that all relevant columns in the share transfer form are duly completed namely; name of the Company, consideration, details of shares, name and signatures of transferors and signatures, name and address of witness, transferee's name, signatures, occupation, address, father/husbands name & signature, brokers stamp, SEBI registration / code number and share transfer stamps of requisite value to be affixed on the transfer deeds and duly cancelled.
• Please ensure that all transferor(s) whose name appear on the share certificates have signed the transfer deeds and the same is witnessed properly.
• Please ensure that full name of transferee(s) and their title, occupation, address, pin code (phone number, fax number, email address, if any) are written properly in the appropriate column. Also ensure that the transferee(s) have signed at the appropriate space at two places provided on the transfer deeds.
• If the transfer deeds are signed by the Constituted Attorney for and on behalf of transferors, please ensure that the number and date of registration of Power of Attorney is lodged with the Company as mentioned on the reverse of the transfer deed. If the same is not registered with the Company, either original Power of Attorney or a certified true copy of the same duly notarised may be forwarded along with the transfer deed.
• If the transfer deed is signed by the Constituted Attorney for and on behalf of the transferees, a certified true copy of Power of Attorney duly notarised, may be attached to the transfer deeds for registration with the Company. If the Power of Attorney is already registered with the Company, please ensure to quote the registration number and the date at the space provided on the transfer deeds.
• If the purchasers (transferees) is an existing member, the folio number may be written on the transfer deeds to enable the Company to register the shares under the existing folio number.

How can I transfer shares on the death of the sole holder?

• Transmission of shares takes place in case of death of sole/single holder of shares. In such an event, the shares will be transmitted in the name of the legal heir(s) of the deceased member as per the Probate of the Will obtained from a court of competent jurisdiction by the legal heir(s), if the deceased had left a Will.
• If the member had not left any Will, the shares will be transmitted by the Company on production of a Succession certificate or Letter of Administration by the legal heir(s) of the deceased member.
• Where the legal heir(s) is / are unable to obtain and produce the documents mentioned under 3.1 & 3.2, the Board of directors in its absolute discretion may waive the requirement of submitting Probate of the Will, Succession Certificate / Letter of Administration in the case of small shareholding and approve transmission of the said shares on furnishing an affidavit and indemnity by the legal heir(s) to the Company.

How can I delete the name of a deceased shareholder?

In case shares are held in joint names i.e. by more than one person and one of the joint holders expired, the deceased shareholder's name will be deleted from the share certificate(s) and record of the Company on the basis of death certificate certified by an appropriate authority duly furnished by the surviving joint holder(s), along with the share certificates.

How do I change the order of shareholder names on the share certificate?

• Transposition of names is effected when the shareholders desire to change the order of name of shareholders in respect of the shares held by them inter-se i.e. the first holder may become second holder or third holder and vice versa. A letter requesting transposition of names signed by all joint holders indicating their order of names has to be submitted to the Company. Any request for transposition of names will be considered only if the entire shares are held under one folio.

How can I apply for new share certificates in lieu of my torn/defaced/mutilated share certificates?

• New certificate(s) will be issued in lieu of the torn/defaced/mutilated share certificate(s) on receipt of the request from the shareholder(s).
• The letter along with the damaged/defaced certificate(s) should be sent to the Company for replacement.

How can I get duplicate share certificates issued in case I have lost the original certificates?

• Loss of share certificate(s) along with the transfer forms (if any) should be reported immediately to the Company giving folio number, share certificate(s) number, distinctive numbers etc. to enable the Company to note stop transfer of such shares.
• Submit within 21 calendar days of intimation of loss of certificates to the Company, a copy of F.I.R. or copy of acknowledged police complaint, which should necessarily mention the date of loss, distinctive nos., certificate nos. to the Company.
  
  OR
  
  
• Copy of an injunction order passed by a court of competent jurisdiction or a copy of plaint, which shall necessarily mention about date of loss of share certificate(s), distinctive numbers and number of shares lost along with the confirmation that the suit filed has been accepted by the court.
• Company may at its absolute discretion, waive the requirement of an injunction order or a court order if the value of shares lost is less than Rs. 5,000/-. This value will be calculated at the closing price on any one of the recognised Stock Exchanges, on the date of intimation of loss of share certificates to the Company.
• Any request for issue of duplicate certificate(s) should be sent to the Company along with a letter of indemnity duly executed on the non-judicial stamp paper of Rs.200/-
• An affidavit on non-judicial stamp paper of Rs. 100/- affirming that the shares lost have not been sold and sworn in before a first class magistrate or a notary public should be sent to the Company.
• Where the nominal value of shares involved exceeds Rs. 10,000/- and/or the market value of the shares (as on the date of execution of the Indemnity Bond and Affidavit) exceeds Rs. 50,000/- based on the closing price on any one of the recognised Stock Exchanges, an advertisement is required to be published by the investor.
• The duplicate certificates will be issued only after informing the Stock Exchanges and complying with requisite formalities.

How can I get duplicate share certificates issued where I have lost the certificates before getting them transferred into my name?

• Third party claimant should produce to the Company documents within 30 days from the date of intimation of loss of the share certificate(s) which shall necessarily mention the date of loss of certificates, distinctive numbers, certificate(s) number etc. as follows:
• Copy of contract note / bill /other documentary evidence of purchase of shares covered by the share certificate(s), duly certified by the concerned SEBI registered broker or SEBI registered sub-broker.
• Copy of postal acknowledgement /receipt issued by the courier through whom the transfer documents were sent but lost in transit (if share certificates lost in transit) / stolen.
• Copies of transfer documents (if retained).
• Copy of FIR Complaint acknowledged by police station.
  
  OR
• Copy of plaint confirming that the suit filed has been accepted by the court or copy of an order from court of competent jurisdiction restraining the Company from registering transfer of shares.
• An indemnity executed by an un-registered transferee/holder in due course on a non-judicial stamp paper of Rs. 200/-.
• An affidavit on a non-judicial stamp paper of Rs. 100/- and sworn in before a first class magistrate / notary public
• An Indemnity by the transferee for transferring duplicate share certificate(s) issued in the names of the registered holders without production of relevant share transfer deed(s).
• Letter from the purchaser (transferee) under the provisions of Section 108 of Companies Act 1956.

Place an advertisement in a newspaper having wide circulation, if the lost shares are of a nominal value is greater than Rs. 10,000/- and / or market value exceeds Rs. 50,000/.